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New ERP: the needs!

(*) ERP = "Enterprise Resource Planning" or "integrated management software".

Today, the number one risk in an ERP project is: A vague definition of needs.

Defining the functional scope for such a project is often a complex exercise for the following reasons:

An ERP has impacts in different departments of a company: For example, optimizing a purchase-sales flow requires going through the following departments (in reverse order of logistics flows):

  • Customer payments
  • Customer invoicing
  • Expedition
  • Packing
  • Manufacturing
  • Sales
  • Marketing
  • Planning
  • Purchasing
  • Supplier invoicing
  • Supplier payments

To optimize this flow, we already cross 11 distinct departments of the company.

Getting the best definition of the optimized flows depends on:

  • Gather key people from each department. These people must be competent in their field of activity.
  • Communicate and search together for the best flows
  • Imagine the future, understand what will happen
  • Describe the new flow in an understandable way to external people.
  • Be realistic with the true capacities of today's ERP systems and with the necessary customisations.

The reality is that often the description of the new system is an aggregate of little non-integrated flows who are very influenced by what has always been done.

We end up with definitions that are not integrated. Automating sequences of operations under these conditions yields results as shown in the following figure:

On the left, we have a definition that is not integrated with the needs of the marketing, accounting and HR departments. The delivered system does not meet the needs of any department.

On the right, however, the essential elements for a good integration have been identified and clearly defined. Thus, in the system delivered, we find the necessary tools for all departments and they work in a synchronized manner, much like a well-designed robot.

Achieving this result is possible only if one can compare things to do with systems already installed in production, that is to say with experience.

This is exactly what we offer in ERP projects. So....

Contact us and let's talk about the future.


New ERP: for whom? it's for when?

(*) ERP = "Enterprise Resource Planning" or "integrated management software".

Next seminar: In your company

  • Date: To be agreed
  • Duration: 4 hours, from 08h00 to 12h00 or from 13h00 to 17h00
  • Number of participants: unlimited
  • Organization: on request, contact us

Introductory seminar on ERP for:

  • Corporate Officers (CEO)
  • Administrative Officers (CFO)
  • IT managers (CIO)
  • Project teams

Choosing the right time to change the ERP system is not always an easy exercise. Often, we look for months or years the right context and the right system. The objective is to have the necessary tools to make the right choice at the right time ... In just four hours!

At the end of this seminar, the participants will know the issues related to the introduction or the change of ERP solution in their organization.

The principles stated apply to any project to set up or develop a management software package.

This seminar is based on practical cases of implementation of ERP solutions.

Sapolaris S.A. is specialized in the implementation of computerized management systems (ERP) for companies of all sizes.

Sapolaris does not sell ERP solutions, but offers the experience of tens of years of projects in this field.


ERP project:

An update of the integrated management tools (ERP) is the unique opportunity to accelerate your processes and improve your efficiency. This allows you to stay in an interesting position in the market. But...

An ERP project is a very special activity and to undertake it without being accompanied by an independent specialist ensures you to meet the same problems as someone who undertakes the construction of a house without the support of an architect:

  • deadlines are rarely met
  • prices are often out of control
  • the definition of the project evolves in a "sliding" mode, which adds complexity to the operation
  • employees in your company do not see the goal to achieve (especially if it evolves)
  • the project has a significant impact on the day-to-day operations of your business
  • the "normal" events of the project are surprises for the uninitiated

It's as if you were doing the "moonwalker" in the project: it's possible to walk backwards, but it's slow, expensive and risky.

So how do you do it?

Here is the approach:

  • Define with you the starting point and the objective
  • Find the best solution on the market among the many offers available
  • Project sizing
  • Execute the project while the employees perform their regular tasks, as usual
  • Find with you the best process-technology mix that keeps you unique in the market
  • Deliver a new credible ERP environment without a "crisis" of change.


Working with Sapolaris means making sure you anticipate risks and identify opportunities for your project.

So you realize a change of ERP in the best possible conditions, while remaining focused on the essentials: your business.

Save time and arrange an appointment to talk about yourself and discuss any of the projects already done since 1991 ...


Do you want to communicate? Contact us and let's talk about the future.